1500-FOC
Located in Coquitlam, BC
Pay: $50K salary
Job Full Description
Since 1999, Express Employment Professionals in Coquitlam, BC has been helping people find meaningful employment in the Tri-Cities area. We currently have a Front Office Coordinator position open.
This is a Full-Time and Contract role within our team – covering a 12-month maternity leave, that starts Mid-May.
As a Front Office Coordinator, you answer the front desk telephone, greet our walk-in guests, respond to online inquiries, process payroll and provide administrative support to our recruitment team to ensure the office runs efficiently and smoothly. We have a current team of 4: Owner, 2 Inside Sales Recruiters and 1 Business Development Manager.
Requirements:
• Highly organized with exceptional attention to detail
• Strong customer service orientation with a passion for supporting team members
• Proactive and self-motivated, while also receptive to direction and feedback
• Demonstrated initiative in identifying and implementing improvements to benefit office operations
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Skilled in Google Workspace (Docs, Sheets)
• Experience with JotForm, Zoom, and Microsoft Teams is considered an asset
• Energetic, with a consistently positive attitude
• Excellent time management skills and the ability to prioritize multiple tasks effectively
• Ability to thrive in a fast-paced environment and consistently meet deadlines
• Outstanding written and verbal communication skills
• Strong problem-solving abilities and a solution-focused mindset
• Naturally takes initiative!
• ESkills assessment testing will be completed online: MS Outlook, Word & Excel and a typing test
• Triton Background check will be conducted
• Reference checks will be conducted for further considered candidates
Job Duties:
• Answers the telephone and directs calls to the appropriate staff member
• Greets guests to the office and assist in their inquiries
• Book candidates for interviews with the appropriate Recruiters
• Maintains files, records, and reports as directed
• Ordering office supplies and marketing materials
• Maintaining office cleanliness & upkeep of the lobby
• Data-entry of payroll & addressing payroll inquiries
• Calculate statutory pay calculations for payroll
• Onboarding employees online & in-person
• Collecting timecards to process payroll in a timely manner
• Email client invoices weekly for payment
• Maintains client invoice email lists and assist in client invoice inquiries
• Prepares all resumes and job seeker profiles
• Manages all WorkSafeBC correspondence
• Provide administrative support to our recruitment and sales staff: background checks, eskills
testing, interview bookings, employee online files
• Participates in our weekly staff meetings & taking meeting minutes
• Maintain our social media platforms: Facebook, LinkedIn, Instagram & our website
What’s In It For You?
• Monday – Friday, 8:30 – 5:00pm
• Live locally – work locally in Coquitlam!
• Working with a small & dynamic team!
• $50K salary
• Express Employment University online training & crossover training with our current Front Office
Coordinator
• Transit accessible – Just a 2 blocks away from Lincoln Skytrain Station
• 100% company paid full medical/dental benefits after probationary period (3 months)
If this sounds like you, then submit your resume right away! We will not accept in-person applications for this role.
All successful candidates will be contacted by a Recruiter within 2 business days for an interview.
Coquitlam, BC
3395
103-2973 Glen Drive
Coquitlam, BC V3B 2P7
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