BB95
Located in Coquitlam, BC
Pay: $23 an hour
Job Full Description
We are currently recruiting for an Administrative Assistant role in Coquitlam. This is a Full-Time & Permanent role at a large sheet metal & steel distributor. Estimated start date is October 2025, but may be sooner for the right fit.
Requirements:
- 5+ years of administrative support experience to both Sales and Shipping/Receivable departments
- Well-versed in some basic bookkeeping: invoicing and Accounts Receivables
- Fluent in working in an office from the industrial background
- Team player, open and willing to help all departments administratively
- Proficient in MS Suite (Excel, Word, Outlook)
- Ability to prioritize tasks & meet deadlines in a fast-paced environment
- Excellent communication skills: written & verbal as you will be dealing directly with clients
- References & BG check will be conducted upon further consideration of a candidates
Duties:
- Provide administrative support to the Shipping & Receiving Department, including preparing and processing shipping documents, coordinating with carriers, and maintaining accurate records
- Assist the Sales Department with order entry, preparing quotes, generating invoices, and maintaining customer files.
- Support the Logistics Department by tracking shipments, scheduling deliveries/pickups, and communicating with vendors and customers regarding logistics inquiries.
- Oversee Accounts Receivable (A/R), including processing payments, issuing statements, monitoring overdue accounts, and managing collections activities.
- Answer and direct incoming phone calls; respond to customer inquiries in a professional and timely manner.
- Prepare and maintain spreadsheets, reports, and filing systems to support daily operations across departments.
- Collaborate with internal teams to ensure smooth coordination of orders, shipments, and customer satisfaction.
- Perform general office duties such as data entry, filing, scanning, and handling correspondence.
- Support management with ad-hoc administrative tasks and special projects as needed.
What's In It For You:
- Full-Time & Permanent
- Estimated start date is October 2025, but may be sooner for the right fit.
- Live local, work local - in Coquitlam
- Monday to Friday
- 8:30am - 4:30pm OR 8:30am - 5:00pm (30 minute-1 hour lunch break), to be confirmed
- $23 an hour
This position is open to all qualified applicants who are legally entitled to work in BC. Only electronic applications can be accepted. This position will close when a competitive candidate pool has been identified. We thank you all for your applications and a member of our team will contact only to those considered further, within 2 business days.
Coquitlam, BC
3395
103-2973 Glen Drive
Coquitlam, BC V3B 2P7
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