Located in Port Coquitlam, BC
Pay: $27-$32 an hour
Job Full Description
We are currently recruiting for an Executive Assistant role in Port Coquitlam. This is for a large & growing mechanical services company. This is a Full-Time & Permanent role reporting and working alongside the Owner. Starts ASAP, for the right fit!
Requirements:
- Minimum of 5+ years of Canadian experience providing administrative support to senior management
- Prior experience working in an industrial or mechanical services environment is required
- Strong proficiency in Microsoft Office Suite and QuickBooks
- Exceptional attention to detail with a high level of follow-up and accountability
- Valid BC Driver's license with reliable vehicle
- Ability to work independently with minimal supervision
- Ability to navigate a fast-paced, trades environment while maintaining strong professionalism
- Excellent written and verbal communication skills
- References and a Triton background check will be required as part of the selection process
Duties:
- Provide high-level executive and personal assistant support to the Owner, acting as a trusted right-hand partner
- Manage and prioritize the Owner’s daily administrative, business, and personal tasks to ensure efficiency and follow-through
- Coordinate calendars, meetings, calls, and travel arrangements as required
- Track, follow up, and ensure completion of action items, policies, and procedures across all departments on behalf of the Owner
- Liaise with internal departments to monitor progress, deadlines, and accountability on assigned initiatives
- Oversee invoicing and collections follow-ups across multiple departments (approximately 20% of the role)
- Communicate professionally with clients, vendors, subcontractors, and internal staff
- Assist with document preparation, reporting, correspondence, and confidential records
- Support operational and administrative needs within a fast-paced industrial services environment
- Occasionally obtain materials or supplies as required; valid driver’s license is mandatory
- Maintain a high level of discretion, professionalism, and confidentiality at all times
- Other duties as assigned
What's In It For You:
- Live local, work local in Port Coquitlam!
- Large and growing business
- Full-Time & Permanent role
- Benefits after successful completion of the probationary period (640 hours/3 months)
- $27 - $32 an hour, depending on experience
- Starts ASAP, for the right fit!
- Monday to Friday
- Day Shifts
This position is open to all qualified applicants who are legally entitled to work in BC. Only electronic applications can be accepted. This position will close when a competitive candidate pool has been identified. We thank you all for your applications and a member of our team will contact only to those considered further, within 2 business days.
Coquitlam, BC
3395
103-2973 Glen Drive
Coquitlam, BC V3B 2P7
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