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Job Summary:

We’re looking to connect with experienced Administrative Assistants interested in future opportunities with our clients across a variety of industries. This posting is exploratory, aimed at building a network of talented professionals who are ready to excel in providing high-level administrative support. If you have a passion for organization, multitasking, and delivering exceptional service, we’d love to hear from you!

Key Responsibilities:

• Office Administration:

Manage and maintain office filing systems, records, and documentation. Ensure office supplies are stocked and reorder as necessary.

• Scheduling & Calendar Management:

Coordinate appointments, meetings, and travel arrangements. Manage and update calendars, ensuring all meetings and deadlines are met.

• Communication:

Serve as a primary point of contact for clients, vendors, and internal team members. Answer phone calls, respond to emails, and handle inquiries professionally and promptly.

• Document Preparation:

Assist in preparing reports, presentations, and other documents. Proofread and format documents to ensure accuracy and consistency.

• Event Coordination:

Support the organization of company events, meetings, conferences, and team-building activities. Handle logistics and special arrangements as needed.

• Data Entry & Reporting:

Input and maintain data in various systems. Prepare regular or ad-hoc reports for management as needed.

• General Office Support:

Assist with general office duties such as photocopying, scanning, and mail distribution. Provide support to other departments as required.

Qualifications:

• High school diploma or equivalent (Associate's or Bachelor's degree preferred).
• Proven experience as an Administrative Assistant or in a similar support role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Excellent written and verbal communication skills.
• Detail-oriented with strong problem-solving abilities.
• Ability to work independently as well as part of a team.
• Discretion and confidentiality when handling sensitive information.

Preferred Skills:

• Experience with office management software or databases (e.g., Google Workspace, Trello, or Salesforce).
• Familiarity with basic bookkeeping or accounting tasks.
• Ability to handle multiple tasks simultaneously in a fast-paced environment.
• Professional demeanor and positive attitude.

Disclaimer:

This posting is intended to gauge interest and connect with talented individuals for future opportunities rather than for a specific, immediate position. By submitting your application, you allow us to review your skills and experience so we can consider you for upcoming roles that match your background and expertise.