H147
Located in Dartmouth, NS
Pay: $50,000+ based on experience
Job Full Description
Express Employment Professionals is hiring on behalf of our client for an Administrative Coordinator. This role is ideal for someone with strong administrative and accounting support experience who enjoys being the go-to person in a busy, service-based office.
The Administrative Coordinator supports both accounting and day-to-day office operations, playing a key role in keeping processes organized, accurate, and running smoothly. You’ll work closely with internal teams, customers, and technicians while handling a mix of accounting support, coordination, and reception duties.
Key Responsibilities:
- Process accounts payable invoices and ensure accuracy against purchase orders
- Enter vendor invoices and customer payments in Sage 300
- Support billing and job costing functions, maintaining accurate job costing reports
- Enter and manage employee timesheets within the job costing/service management system
- Handle reception duties, including answering incoming calls and emails
- Confirm flights and hotel bookings for technicians working on out-of-town jobs
- Provide general administrative coordination and office support as needed
- Maintain organized records and ensure accuracy across systems and reports
Qualifications:
- Previous experience in an administrative or accounting support role
- Hands-on experience with Sage 300 is required
- Strong data entry, accuracy, and attention to detail
- Comfortable working with job costing systems
- Confident computer skills and ability to learn new systems
- Professional, friendly, and approachable communication style
- Comfortable asking questions and troubleshooting issues as they arise
What’s in it for you:
- Annual salary of $50,000+, based on experience
- Monday to Friday schedule, 7:30 a.m. – 4:30 p.m.
- Medical benefits
- Three weeks of paid vacation
- Casual professional work environment
- Work with a team that values reliability, organization, and attention to detail
We encourage all applicants to apply.
Research shows that women, persons from visible minorities, and persons with disabilities often hesitate to apply unless they meet every requirement. At Express, we’re committed to building diverse and inclusive workplaces — so if this role excites you, we want to hear from you, even if your background doesn’t perfectly match every line of the posting.
Express Employment Professionals is proud to be an equal opportunity employer.
Halifax, NS
3289
238A Brownlow Avenue
220
Dartmouth, NS B3B 2B4
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