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Executive Assistant (Portuguese Speaking) August 1, 2025

EA-0825

Located in Mississauga, ON

Pay: $23 to $28 an hour

Job Full Description

Job Title: Executive Assistant
Location: Mississauga
Reports To: Project Manager
Languages Required: Fluent Portuguese, Conversational Spanish, and Excellent English

Role Overview

We are seeking a highly organized and multilingual Executive Assistant for our client to support the PM in managing a broad range of professional and personal responsibilities. This role demands a proactive individual who excels in high-pressure environments and can seamlessly coordinate across multiple time zones and cultures.

Key Responsibilities

Calendar & Meetings

  • Full ownership of the PM’s agenda, including scheduling, prioritization, and conflict resolution

  • Coordination of internal and board meetings, ensuring alignment with strategic priorities

Communication Management

  • Handling of calls, emails, and confidential correspondence in Portuguese, Spanish, and English

  • Acting as a gatekeeper and liaison for internal and external stakeholders

Travel Management

  • Planning and booking complex travel itineraries, including commercial and private aviation, accommodation, and local transportation

  • Managing travel logistics, including last-minute changes and special requirements

Administrative Support

  • Drafting and preparing documents, presentations, and briefing notes

  • Reviewing pre-approved legal contracts and managing expense reports and reimbursements

Event & Project Coordination

  • Organizing corporate events and off-sites, liaising with international partners, and coordinating VIP arrangements

  • Supporting project timelines and stakeholder communications

Reporting & Tracking

  • Preparing weekly action plans, follow-up summaries, and tracking dashboards for ongoing initiatives

Skills & Requirements

  • Languages:

    • Native/Fluent in Portuguese

    • Conversational Spanish

    • Fluent/Professional English

  • Experience:

    • Proven experience as an Executive Assistant or Personal Assistant supporting C-level executives

    • International exposure and experience working across time zones preferred

  • Key Competencies:

    • High level of discretion and confidentiality

    • Exceptional organizational and multitasking skills

    • Clear and professional communication, both written and verbal

    • Problem-solving mindset with a strong sense of initiative

Mississauga, ON
3286
377 Burnhamthorpe Road East
Suite 112A
Mississauga, ON L5A 3Y1

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