Located in St. Catharines, ON
Pay: $28.30/hour
Job Full Description
Express Employment Professionals – St. Catharines is currently looking for a Business Administrator for a long-standing and reputable Niagara Region client. This role is essential to ensuring the efficient and effective day-to-day operations of assigned departments. The successful candidate will also support onboarding and the training of new staff and act as a liaison for administrative matters.
Key Responsibilities:
Administrative Support
- Provide administrative assistance including mail processing, filing (electronic and manual), word processing, spreadsheets, presentations, data entry, and minute-taking
- Respond to telephone calls, emails, and inquiries; direct messages and provide information as appropriate
- Prepare, process, and maintain correspondence, records, court documents, verification documents, and payments
- Support audits, reviews, and reporting processes (e.g., licensing, ministry reports, audits)
- Photocopy, collate, and distribute documents and files
- Maintain forms, manuals, and departmental documentation
- Order and manage office supplies
Meetings & Scheduling
- Coordinate meetings, appointments, and training sessions, including logistics and materials
- Prepare and distribute agendas and meeting documentation
- Arrange travel and transportation as needed
- Maintain team calendars, schedules, and coverage plans
Data Maintenance
- Create and maintain filing and tracking systems
- Manage confidential records and documentation
- Input and maintain database information and generate reports
- Maintain address books, mailing lists, and internal logs
Team Support & Collaboration
- Build professional relationships with team members
- Participate in team meetings, training, and organizational initiatives
- Support onboarding and training of new staff
- Provide backup support to other administrative roles as needed
Additional Duties
- Provide basic technical support for office equipment and software
- Assist in planning events and activities
- Manage petty cash where applicable
- Ensure compliance with organizational policies and the Occupational Health and Safety Act
- Contribute to continuous improvement and quality service delivery
- Perform other duties as assigned
Qualifications:
- Post-secondary diploma in Business (Office Administration or related field)
- Minimum one (1) year of recent, related experience
- Valid G Driver’s License and access to a reliable vehicle with appropriate insurance
Skills & Attributes:
- Strong proficiency in Microsoft Office (Word, Excel, etc.) with typing speed of 50 wpm
- Familiarity with systems such as Laserfiche, Access, Lotus Notes, CaseWorks, and CPIN is an asset
- Excellent written, verbal, and interpersonal communication skills
- Strong attention to detail with excellent grammar and spelling
- Ability to multitask and prioritize in a fast-paced, high-volume environment
- High level of integrity and ability to maintain confidentiality
- Strong organizational and time management skills
- Flexible, adaptable, and responsive to change
- Ability to meet tight deadlines and take initiative
- Bilingualism (French or other languages) is considered an asset
Working Conditions:
- Office-based environment with extended periods of sitting and computer use
- Frequent interruptions and high-volume workload
- Occasional travel within the region
- Occasional lifting (up to 10 lbs)
- Work schedule may include weekdays, evenings, and weekends
Schedule – Monday to Friday 8:30am to 4:30pm or 9:00am to 5:00pm (33.75 hrs. weekly)
Wage: $28.30/hour
Why Join Us:
This role offers an opportunity to contribute to a mission-driven organization supporting essential community services. You will be part of a collaborative team dedicated to excellence, continuous improvement, and meaningful impact.
Apply today to join a dynamic and supportive administrative team!
4 Easy Ways to Apply
Give us a call - 905-687-9595 - to speak with our recruitment team!
Email your resume to: jobs.stcatharineson@expresspros.com
Submit your application online on www.expresspros.com/stcatharineson
Visit our local office at 436 Vansickle Rd Unit 11, St. Catharines, ON L2S 0A4
Express can help you find a job that is a good fit for your needs and abilities, and you’ll never pay a fee for our services and support.
About Express
Express Employment Professionals work with job seekers to help them find the right job for their skills and experience. We have a variety of jobs available, including full-time, part-time, and temporary positions. And, as one of the leading staffing agencies in the U.S., Canada, South Africa, Australia, and New Zealand, Express provides employment services and workforce solutions to employers throughout our community. Contact us today to get started on finding the right fit for you.
Express Employment Professionals is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all people and to hire and promote individuals solely based on their qualifications for the job.
Saint Catharines, ON
2811
436 Vansickle Road
Unit 11
Saint Catharines, ON L2S 0A4
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