Q90
Located in Toronto, ON
Job Full Description
Overview
Our client is hiring a reliable, detail-oriented Bookkeeper to manage financial operations across both their Canadian and U.S. entities. This role is critical in ensuring accurate financial data, timely reporting, and smooth collaboration across departments and jurisdictions.
Reporting directly to the CEO and working closely with our fractional CFO, you will handle core bookkeeping functions (AP/AR, reconciliations, payroll, reporting) while navigating the added complexity of multi-entity operations, cross-border activity, and transfer pricing support. Experience with eCommerce bookkeeping is a major asset, as much of our business activity is conducted online.
Key Responsibilities
· Maintain accurate and up-to-date financial records in QuickBooks Online
· Own the monthly close process, including reconciliations, adjusting entries, and preliminary financial reports
· Perform bank and credit card reconciliations, including foreign currency accounts
· Coordinate with external payroll provider to process payroll and manage remittance schedules
· Manage the end-to-end accounts payable and accounts receivable processes in both Canadian and U.S. entities, including invoice entry, payment scheduling, customer invoicing, collections follow-up, and accurate coding of all transactions across entities
· Prepare and file Canadian sales tax (HST) returns
· Track and categorize cross-border transactions and ensure consistency between entities
· Assist with transfer pricing documentation and intercompany invoicing
· Support day-to-day finance needs across multiple entities, with an ability to switch contexts and maintain clear audit trails
· Work collaboratively with the CEO and fractional CFO to improve reporting processes, financial visibility, and overall accuracy
· Flag issues proactively and assist in cleaning up legacy bookkeeping issues (e.g. prior system or workflow transitions)
Qualifications
· CPA designation or a university degree in accounting is required
· 5+ years of full-cycle bookkeeping experience (required)
· Strong working knowledge of QuickBooks Online (QBO)
· Experience managing books for multiple entities simultaneously
· Comfort working with cross-border transactions and foreign exchange
· Familiarity with intercompany transactions, basic transfer pricing, or related documentation practices
· Attention to detail and the ability to manage deadlines across different reporting cycles
· Strong communication skills; comfortable working independently but proactively escalating when needed
· Fluency in English (required)
Nice to Have
· eCommerce experience (Shopify, Amazon, or other online retail platforms)
· Familiarity with U.S. bookkeeping/tax basics (1099s, state filings, etc.)
· Experience supporting creative services or production businesses
· Experience working with a fractional CFO or remote finance leadership structure
Toronto (North), ON
3374
1110 Finch Avenue West
Suite 518
Toronto, ON M3J 2T2
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