Job Summary
We are seeking a detail-oriented and organized AP/AR/Payroll Specialist to join our client's team. The ideal candidate will be responsible for managing the financial transactions of the company, ensuring accuracy in data entry, and maintaining financial records. This role requires a strong understanding of accounting principles and proficiency in various accounting software.

Responsibilities

Daily and Monthly Responsibilities

Accounts Receivable:

• Responsible for full cycle Accounts Receivable function including managing A/R Inbox, desktop deposits, cash collections, posting of cash and sending invoices and statements
• General ledger activities including preparing A/R and A/P related journal entries
• Reconcile key A/R accounts
• Receive, research and resolve a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Collections – Review the AR Aging Report and focusing on collection of Payments that are over 60 Days.

Accounts Payable:

• Responsible for full cycle Accounts Payable.
• Ensures that for all PO related invoices that the 3-way match process of gathering the PO, Receiving Approvals and Invoice copy occurs timely and is accurate. Requestor approval as needed on service-related invoices.
• Ensures that all non-PO invoices get timely approvals and that GL accounting coding on invoices is accurate.
• Processes and enters all A/P invoices and expense reports into QuickBooks, including ensuring correct GL Account coding.
• Mail/Distribute signed checks including assembling check payment advice to invoices
• Assists with reconciling vendor statements, including asking vendor for missing invoices we do not have.
• Assists with the credit card process including gathering all receipts from cardholders timely to meet the month-end credit card journal entry deadline.
• Review employee expense reports and ensure receipts are attached and approvals received. Files, maintains, and distributes accounting documents, records and reports.
• Performs other duties as required to support Accounting and HR Department.
• Analyzing workflow processes

Payroll:

• Responsible for full cycle Payroll.
• Processes, posts and edits new hires
• Review employee time punch edits made by managers to ensure accuracy and consistency
• Provide assistance with problem troubleshooting and resolves employees pay discrepancies.
• Maintain contact with any vendor to investigate discrepancies, resolve issues.
• Manage payroll files and other record keeping.
• Create new employee personnel files.
• Coordinate with our Professional Employer Organization (payroll)

Bank:

Bank and Credit Card Reconciliations.

Experience

• At least three years' experience in a similar role (required)
• Competency with QuickBooks Desktop and ADP (required)
• Advanced Excel and Data entry skills
• Good listening and communication skills
• Attention to detail
• Strong ethics
• Ability to work independently and as part of a team
• Coordinating with vendors and clients
• Ability to work under stress

We encourage candidates who are passionate about accounting and possess the necessary skills to apply for this exciting opportunity within our organization.