About the client
Our client is the premier provider of material processing and environmental services to the global steel and metal industries. They have developed a range of by-products for specialized applications across industry, construction and agriculture, which utilize their expertise in mineral materials.
Job Description
Procurement Management:
- Place orders efficiently using IProcurement and XMR (Oracle) systems.
- Handle capital order requisitions with precision and attention to detail.
Workflow Coordination:
- Send out workflow emails within the plant to ensure smooth operations.
Material Management:
- Coordinate pickup of materials as necessary.
- Eventually tag inventory items and organize them in designated locations.
- Manage future inventory by making items inventory-ready and issuing oils/parts as required.
- Issue fuel/oil from PM services.
Administrative Tasks:
- Open monthly purchase orders (POs) accurately and in a timely manner.
- Organize and file printer forms separately for various departments.
- Create and manage work orders, ensuring completion upon job fulfillment.
- Make necessary adjustments to purchase orders as per requirements.
Reporting and Analysis:
- Generate and review Open PO reports twice a week to monitor order status.
- Record daily fuel sheet dips and water usage, reporting to relevant authorities.
- Perform fuel and oil balance reconciliation and submit necessary forms by month-end.
Cost Management:
- Verify packing slip costs against MSR costs and adjust when necessary.
- Time and Resource Management:
- Manage mechanic time entries accurately.
- Update hour meters regularly to ensure accurate equipment data.
- Run Fuel Master operations efficiently.
- Close work orders promptly upon completion.
Compliance and Quality Assurance:
- Handle submission of SOS samples.
- Enter downtime data for equipment maintenance.
- Predictive maintenance (PM) planning for month.
Meeting Participation:
- Attend planning meetings to contribute insights and updates.
3rd Party vendor/liaison
- Regular contact with our 3rd Party vendors to ensure satisfactory performance on a day-to-day basis.
- Routine follow-up to be sure that timely turnaround of parts is in-line with the needs of the business.
- Develop KPI’s to evaluate our 3rd Party vendors.
- Quarterly meetings to discuss their performance against the KPI’s.
- Assign corrective actions to correct deficiencies.
- Work with procurement on new vendor set-ups with the objective of successful “onboarding” of any new support.
- Ensure safety and administrative compliance of vendors who are on-site working.
Qualifications
- A strong organized communicator with the ability to multi-task in a fast-paced environment.
- Detail-oriented as this position maintains a variety of logs and completes multiple forms for a diverse group of internal and external customers.
- Computer savvy as a variety of custom and non-customized programs will be used on a regular basis, including but not limited to Oracle, Kronos, Uniwin, and Microsoft Office.
- Carry out duties with a focus on safety, quality, and productivity.
- 2 - 5 years administrative experience preferably in a steel mill or similar environment.
- Proficient computer skills including Microsoft Word and Excel
- Associate or bachelor’s degree preferred
Physical Requirements
- Sitting/standing
- Tolerating noise and temperature variations
- Lifting up to 20 pounds
- Answers phones in a professional and enthusiastic fashion.
- Performs full clerical and general office duties.
- Track weight information from scale to computer system and get appropriate signatures.
- Calculating payments for customers.
- Ensuring that incoming loads are safe and do not contain any inappropriate material.
- Assisting with office duties, filing and paperwork as needed.
- Weigh trucks in and out.
- Ensuring that customers and employees conduct all business in a safe manner and wear all required Personal Protective Equipment (PPE).
- Providing general upkeep of the Maintenance office area.
- Approaching all encounters with employees, customers and vendors in a friendly, service-oriented manner.