Overview of Opportunity
We are seeking a detail-oriented and reliable Bookkeeper/Administrator to join and work with one of our clients. This hybrid role blends advanced bookkeeping responsibilities with executive support, ideal for a highly organized individual who thrives in a structured, process-driven environment.
The ideal candidate will have a strong background in bookkeeping, payroll, and administration, with proficiency in QuickBooks Desktop and Microsoft Office Suite.
Here is what we are looking for this role:
- 3+ years of experience in full-cycle bookkeeping or accounting support.
- Strong knowledge of QuickBooks Desktop, Excel, and Sharepoint document management
- Experience with Canadian payroll, CRA remittances, and WSIB compliance.
- Excellent organization, communication, and multitasking skills.
- Prior experience in an accounting or professional services firm is an asset.
Here is what you will be doing:
Key Responsibilities: 80% Internal Bookkeeping and 20% Administrative Coordinator
1. Core Bookkeeping Duties
- Perform daily reconciliations of all bank accounts, credit cards, and loans.
- Manage accounts receivable:
- Match and reconcile deposits to bank account activity.
- Prepare, calculate, and submit monthly HST returns for the firm.
- Conduct monthly bookkeeping and reconciliations for 4–5 affiliated, less complex companies.
- Handle weekly bookkeeping, accounts payable, accounts receivable, and client invoicing for a related corporation, ensuring timely and accurate processing of transactions.
2. Accounts Payable Management
- Organize, document, and manage all incoming bills and invoices.
- Maintain a clear and up-to-date digital document management system for A/P.
- Prepare bi-weekly accounts payable reports for management to assist with timely payment decisions.
3. Payroll & Employee Records
- Administer bi-weekly payroll for approximately 13 staff within the firm, as well as for the client-related corporation with 4 staff, ensuring all payments are accurate and on time
- Track:
- Sick days, banked hours, health spending account usage, and vacation balances.
- Conduct monthly source deduction calculations and remittances.
- Calculate and remit quarterly WSIB payments.
- Review billable vs. non-billable time entries to ensure payroll reflects appropriate allocation of hours.
4. Administrative Coordination
- Monitor and manage the email inboxes of the two firm partners.
- Triage, forward, and respond to emails where appropriate.
- Advise partners of communications that require their input and assist with prompt follow-up.