Job Overview
We are seeking a highly organized and detail-oriented Office Administrator to join our client in the Hamilton rea. The ideal candidate will possess strong administrative skills, supervisory experience, and a solid understanding of office management practices. You will be responsible for overseeing daily operations, managing clerical tasks, and supporting various departments to enhance productivity.
Responsibilities
- Supervise and coordinate office activities to ensure efficient workflow
- Manage front desk operations, including greeting visitors and handling inquiries
- Maintain accurate bookkeeping records using QuickBooks and other accounting software . Must have knowledge in Accounts Payable/Accounts Receivable
- Handle vendor management, ensuring timely communication and service delivery
- Organize and maintain filing systems for easy access to important documents
- Provide training and development support for new staff members
- Utilize multi-line phone systems to manage incoming calls with professionalism and courtesy
- Assist with budgeting processes by tracking expenses and preparing reports
- Foster effective communication within the team to promote collaboration
Requirements
- Proven experience in an administrative role with a focus on office management
- Supervisory experience is preferred to lead a small team effectively
- Proficiency in QuickBooks for bookkeeping and financial management tasks
- Strong clerical skills with attention to detail in filing and documentation
- Excellent organizational skills to manage multiple tasks efficiently
- Effective communication skills, both verbal and written, for clear interaction with staff and vendors
- Experience in human resources functions including payroll administration is a plus
- Familiarity with training & development practices to enhance team performance
- Ability to manage vendor relationships professionally and efficiently
If you are passionate about creating an organized office environment while supporting your colleagues, we encourage you to apply for this exciting opportunity as an Office Administrator.