Located in Ottawa, ON
Pay: $50,000 to $55,000
Job Full Description
Our client, a leading industrial cleaning company, is seeking a highly organized and Bilingual Administrative Assistant to join their team! This is a fantastic opportunity to grow with a family-owned business and make a real impact.
As a key member of the administrative team, you'll play a vital role in ensuring the smooth operation of the office. With a focus on client service, contract management, and team support, this role offers a unique blend of challenge and opportunity.
If you're a self-starter who can work independently and thrive in a solo environment, we'd love to hear from you!
Duties may include, but are not limited to:
- Receive and review incoming emails, direct to relevant parties, and take messages as necessary
- Greet visitors, direct them to appropriate personnel, and notify staff of their arrival
- Create purchase orders and ensure accuracy
- Accurately enter information into the database, maintaining up-to-date records
- Complete WSIB forms and reports, manage the uOttawa Maintenance contract, and ensure compliance with regulations
- Establish and maintain correspondence between employer and union parties, communicate with union representatives, and liaise with property/building managers and maintenance staff
- Attend meetings with uOttawa staff and team members, coordinate maintenance teams, provide quotes, and ensure timely completion of tasks
- File documents, scan records, prepare expense reports, manage mailouts (including mail merge), and provide excellent client service to internal and external clients
- Perform other office tasks as assigned, demonstrating adaptability and willingness to take on new responsibilities
Required skills and qualifications:
- 1-2 years of experience in a similar administrative role, preferably with a client service focus
- Experience working with cleaning/maintenance teams is an asset
- Fluency in French (spoken and written)
- Ability to thrive in an industrial environment
- Proficiency in MS Office (Word, Excel, Outlook) and basic PowerPoint editing skills
- Strong attention to detail and organizational abilities
- Excellent customer service skills
- Ability to work independently with autonomy and as part of a small team
- Occasional travel to uOttawa for onsite meetings may be required
Benefits and perks:
- Long-term growth opportunities, with potential to advance to Office Manager
- Training and development in Health and Safety
- Comprehensive benefits package, including Co-Pay benefits after probation
- Free onsite parking
- Casual work environment
Work Schedule:
- Monday to Friday, 8:30am to 4:30pm
- Independent work style required, with approximately 50% of time spent working alone
Salary: $25.00 - $26.00 per hour depending on experience ($50,000 to $55,000 per year)
We thank all applicants for their interest in Express Employment Professionals; however, only those candidates selected for interviews will be contacted.
Express Employment Professionals is an Equal Opportunity Employer.
Ottawa, ON
2709
2733 Lancaster Road
Suite 110
Ottawa, ON K1B 0A9
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