Located in Ottawa, ON
Job Full Description
We are seeking a highly skilled and dynamic Administrative Assistant to join the team of our exclusive client, a boutique real estate brokerage situated in Ottawa's desirable Central East End.
We're looking for a dynamic and professional individual who embodies adaptability, confidence, and exceptional communication skills. You'll thrive in a fast-paced environment with varied responsibilities, including traveling to property listings and client deliveries, office work with diverse tasks and priorities, and collaborating with colleagues in a close-knit team. As a proactive and detail-driven team player, you'll manage multiple responsibilities with ease, prioritize tasks effectively, and foster strong client relationships.
Required skills and qualifications:
- 1-2 years’ administrative experience within a fast-paced environment
- Post-secondary diploma or degree required
- Must be comfortable working 1 Sunday per month
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Canva, Adobe Photoshop and Illustrator
- Meticulous attention to detail and high level of accuracy
- Strong organizational and time management skills
- Adaptable and flexible with a willingness to perform various tasks, including administrative work, property prep, and errands
- Ability to work independently and take initiative, with a sense of accountability and ownership for tasks and projects
- Demonstrate a high degree of professionalism and discretion; maintain confidentiality, be respectful and diplomatic
- Mature and punctual with a high level of professionalism
- Strong analytical thinking, judgment, and problem-solving skills
- Ability to work in a fast-paced environment with a sense of urgency and energy
- Reliable vehicle for work-related tasks (Mileage paid)
Duties may include but are limited to:
- Visit property listings to secure and place lockboxes, prepare homes for showings, and lock up afterwards
- Install sandwich boards for open houses on a monthly basis (typically Sundays)
- Deliver items to clients, maintain and update client relationships, and provide weekly reporting with statistics and market updates
- Design and send promotional materials, organize direct mail drops, ensure timely advertisement placement, and perform general office support functions
- Compile and analyze sales charts and statistics for a small market
- Run errands, including pickups and deliveries, and collaborate as a team member to support the team's success
- Perform general office support functions as required
Benefits and Perks:
- Join a top real estate brokerage in Ottawa, with a reputation for excellence and a commitment to delivering exceptional results
- Benefit from yearly bonuses tied to profitability, recognizing and rewarding your contributions to the company's success
- Learn from seasoned experts and stay at the forefront of industry developments
- Enjoy a centrally located workspace with on-site parking, making your commute easy and convenient
Monday to Friday – 9:00am to 5:30pm – May be required to work outside of regular hours at times – Must be comfortable working 1 Sunday per month
If you are interested and believe you meet the specified qualifications, please reply to this ad with your Resume. Must be able to provide 2 work related references.
We thank all applicants for their interest in Express Employment Professionals; however, only those candidates selected for interviews will be contacted.
Express Employment Professionals is an equal opportunity employer.
Ottawa, ON
2709
2733 Lancaster Road
Suite 110
Ottawa, ON K1B 0A9
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